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Latam 2018
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Travel & Safety

Capacity LATAM 2018 is taking place at the:

SHERATON RIO HOTEL & RESORT
Av. Niemeyer, 121 – Leblon, Rio de Janeiro, Brasil, 22450-220

Phone: (55)(21) 2529 1122



Travel & Safety Frequently Asked Questions

Q: Is the event still taking place?

Capacity LATAM will be going ahead at the Sheraton Grand Hotel & Resort, Rio de Janeiro on the 20th and 21st March as planned.

Q: Is it safe to travel to Rio de Janeiro?

Rio de Janeiro is a city where there are always high levels of petty crime.  In recent years, there have been increased and often violent clashes between criminal gangs and the police.

As a result, on multiple occasions in the last year, the military has been deployed throughout the city to attempt to fill the gaps in security which local authorities cannot. The deployment of military personnel has involved an increased number of security operations being launched in and near Rio’s favelas.

The aim of the military presence is to reduce crime and improve safety and security in Rio de Janeiro.

Capacity has commissioned International SOS, the world’s largest medical & travel risk assessment firm to review our safety and security plans for Capacity LATAM 2018.  Following that review, we have taken the decision that there is no reason to cancel the event.

Q: What measures have been taken to ensure the safety of all delegates attending Capacity LATAM 2018? 

The security of our participants as well as our employees and contractors is our first priority.

We have been working closely with the Sheraton Grand Hotel & Resort to ensure we have enhanced security for the duration of the event and will be continuing to do so in the run-up to and during the event.

Q: I don’t have accommodation at the Sheraton Grand Rio. Where should I stay?

We do recommend that if possible, you stay at the Sheraton Grand Rio.  However, if you have not been able to book bedrooms at the Sheraton Grand Hotel & Resort, we recommend staying in areas such as Leblon, Ipanema and Barra Da Tijuca.

We have partnered with MICE Concierge who are helping all delegates with accommodation requests in these areas.

To make a booking through MICE Concierge, contact conferences@capacitymedia.com

Q: Are there precautions I can take to make my stay in Rio safer?

• Ensure you have adequate travel insurance and contact information for your country’s embassy
• Only book taxis and airport transfers and picks ups/drop offs through your hotel or use only licenced taxi operators
• If you do not use a hotel car when arriving at the airport, make sure you use a registered Rio taxi, booked on site at the airport. It is a good precaution to ensure that your taxi has doors that lock and preferably tinted windows.
• Do not wear any expensive valuables including watches, jewellery & designer bags 
• Take with you photocopies of your passports & ID cards and leave the original in hotel room safe box
• Do not enter any favelas under any circumstances and ensure taxis avoid routes into favelas (we recommend checking before you go on your journey with the driver)
• Do not walk along public beaches and promenades at night 
• Avoid using the inner streets of Copacabana, Ipanema and Leblon at night, as police presence in those areas tends to be reduced.
• When travelling in taxis or generally when outside of the Sheraton hotel environs, do not have mobile phones, expensive watches or other valuables in view
• Do not travel with a lot of cash and only take essentials
• Do not walk down Avenue Niemeyer West of the Sheraton Grand Hotel & Resort
• Be aware of people approaching the vehicle to sell you items or ask for information and keep doors locked and windows closed.
• Be aware of the geography in the region in order to avoid accidentally entering high-risk areas, particularly Vidigal and Rocinha favelas located in the vicinity of both the Sheraton Grand Hotel & Resort and the Pullman. Plan routes prior to departure.
• Avoid using public transport, as they are susceptible to opportunistic crime. Use only official taxis or hire a private vehicle and driver
• If you need cash, withdraw money from the Airport or Hotel ATMs
• If you were to become the target of a violent crime, do not resist. Criminals are often armed and prepared to use violence if the victim shows signs of resistance.

Q: Who will be attending Capacity LATAM this year?

Capacity LATAM 2018
currently has international attendees registered from the following countries: Spain, UK, Italy, USA, Argentina, Angola, Aruba, Canada, Chile, China, Colombia, Costa Rica, Cuba, Cyprus, Czech Republic, Ecuador, France, Guatemala, Ireland, Latvia, Malta, Malaysia, Mauritius, Mexico, The Netherlands, Panama, Peru, Singapore, South Africa, Uruguay and UAE.

Capacity LATAM 2018
is currently supported by 24 regional and international sponsors has over 25 exhibitors and 35 meeting rooms booked by leading wholesale telecom companies.

Please click here for the list of attending companies.

Q: I want more information, who should I speak to?

We recommend speaking to your local Travel Advisory. Alternatively, you can also speak to one of the following members of Capacity:

Lubtcho Dimitrov, Head of Marketing
Email: Lubtcho.dimitrov@capacitymedia.com
Telephone: +44 (0)20 7779 7236

Vanessa Barbe, Product Director
Email: Vanessa.barbe@capacitymedia.com
Telephone: +44 (0)20 7779 7275

Sonal Vegad, Head of Operations
Email: sonal.vegad@capacitymedia.com
Telephone: +44 (0)20 7779 8982

Q: For immediate on site assistance, who should I call?

Please speak to any of the onsite Capacity team. Contact details are below:

Guy McCulloch, Senior Sales Manager
Email: guy.mcculloch@capacitymedia.com
Mobile: +44 (0)7968702841

Pamela Mackay, Portfolio Manager - Americas
Email: Pamela.mackay@capacitymedia.com
Mobile: +44 (0)7544983818

Lauren Wilcox, Sponsorship Sales Manager
Email: Lauren.Wilcox@capacitymedia.com
Mobile: +44 (0)7446110632

Wuraola Ladejobi, Operations Coordinator
Email: wuraola.ladejobi@capacitymedia.com
Mobile: +44 (0)7989147073

Jussi Makela
, Director of ITW GLF
Email: Jmakela@capacitymedia.com

Shari Thomas, Customer Service & Operations Manager
Email: shari.thomas@capacitymedia.com

Q: In the case of an emergency, who do I contact?

In the case of emergency please use the following local emergency numbers:
You can also dial the following emergency numbers in Rio de Janeiro:

For an ambulance or medical assistance: 192
For federal police: 194
For military police: 190
Civil police: 197
Tourist Police Station (DEAT): Rua Afranio de Mello Franco, Leblon +55 2511-5112 / 33997170
Police Batallion in Tourist Areas (BPTur): Rua Sao Clemente, 345, Botafogo +55 21 3399-7457
Integrated Center for Tourist Assistance (CIAR): Avenida Princesa Isabel, 183, Copacabana  +55 2125417522

Please check your local Embassy in Rio de Janeiro or Brazil for emergency telephone numbers.

Q: I would prefer not to attend, can I cancel?

Capacity has taken appropriate steps to minimise risk for the event in Rio, if you follow the recommended actions, your trip should be trouble-free. However if you would prefer not to attend the event this year, we will offer you an attendance voucher which can be used to attend next year’s Capacity LATAM event or, if that is not practicable, please contact us to discuss a refund.  We do not want any of our delegates to make a decision on financial grounds whether or not to attend.  Please contact Lubtcho.dimitrov@capacitymedia.com for more information.

Q: How would you summarise the situation?

We are satisfied that there is no reason to cancel the event following our careful due diligence and checks.  We recommend that delegates follow our guidance regarding on transportation to/from the event.  We also recommend that delegates remain in the environs of the Sheraton at all times, or one of the hotels in the areas referred to above.  Our own staff will be required to follow these guidelines at all times and will not, for example, be permitted to take trips into other areas of the city or its beaches. 

RECOMMENDATIONS TO ALL CAPACITY LATAM 2018 ATTENDEES

Transfers & transportation

Capacity recommend booking transfers to & from the airport with your Hotel. If you are staying at the Sheraton Grand Hotel & Resort, you can arrange this by contacting the Hotel’s concierge on +55 21 2529-1185.

If you are staying outside the event hotel, we recommend booking transfers through your hotel to and from the event each day.

Eating out

The Sheraton Grand Hotel & Resort has restaurants, a poolside snack bar and lobby lounge bar which offer a wide variety of international and Latin American cuisine. There are four restaurants that offer a casual or elegant atmosphere, serving traditional Brazilian or international cuisine.

Should you decide to eat outside of the hotel, we recommend you speak to the Hotel Concierge who will be able to make recommendations on upmarket restaurants nearby.  In this case, we strongly recommend that you remain in the Leblon area.

Getting cash out
We recommend getting cash out at the airport or using the Hotel ATMs and caution against use of isolated, standalone or open ATM machines. The Sheraton Grand Hotel & Resort has an ATM in the lobby.

Further Travel Information

The closest airport to the Sheraton Rio Hotel & Resort is Santos Dumont Airport which is 18.2km (42 mins) from the hotel. Taxis should cost approximately R$85,00.


Travel essentials

Don’t get caught out, take note of the below information:


Currency:
Brazilian Real (BRL)

Time zone:
UTC – 3:00


Visa requirements

Before you travel to Capacity LATAM 2018:

Click here to find out if you need a visa.

As soon as you have registered and paid for your pass in full, we will be happy to prepare a visa support letter for you, should you require one. Please complete the below table and send to conferences@capacitymedia.com


Namesundefined

Passport #

Issue & Expiry Date (dd/mm/yyyy)

Date of Birth

Place of Birth

1



Rio de Janeiro travel tips

For further information on Rio de Janeiro please click here.



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